By-Laws

of

Surrey Sharks Field Hockey Club

The By-Laws of the Society are those set out in Schedule B to the Society Act with the following variations, deletions and additions:

Delete the existing Parts 1 and 2 of the By-Laws set out in Schedule B to the Society Act and add in place thereof the following:

PART 1 – INTERPRETATION

1. (1) In these By-Laws, unless the context otherwise requires:

“directors” means the Directors of the Society;
“club” or “society” means the society incorporated as the Surrey Sharks Field Hockey Club;
“Society Act” means the Society Act of British Columbia from time to time in force and all amendments to it;
“registered address” of a member means the member’s address as recorded in the register of members.

(2) The definitions in the Society Act on the date these By-Laws become effective apply to these By-Laws.

2. Words importing the singular include the plural and vice-versa, and words importing a male person include a female person and a corporation.

PART 2 – MEMBERSHIP

3. The members of the society are the applicants for incorporation of the society, and those persons who subsequently become members, in accordance with these By-Laws and, in either case, have not ceased to be members.
4. Categories – These shall be the following categories of membership:
   1. Junior Members: shall be those members under the age of nineteen (19) years as of August 1^st of the applicable yearly membership term.  The effective date for determining whether a member qualifies as a Junior Members may be changed by Ordinary Resolution of the members of the Club.
   2. Senior Members: shall be those members nineteen (19) years of age and older as of August 1^st of the applicable yearly membership term.  The effective date for determining whether a member qualifies as a Junior Members may be changed by Ordinary Resolution of the members of the Club.
   3. Honorary Members: shall be a person, company, business, school, institution or other entity that makes an outstanding contribution to the welfare of the Club or the sport of field hockey.
5. Term for Junior and Senior Members – The duration of members for Junior and Senior Members shall be for a one year period commencing on August 1^st and terminating on July 31^st of the following year. The commencement and termination dates of such yearly period may be changed by Ordinary Resolution of the Club.
6. Criteria, Rights and Obligations of Honorary Members – An Honorary Members shall be elected by a special resolution passed at a meeting of the members of the Club or by unanimous resolution of the Directors of the Club. The rights, obligations and duration of membership of an Honorary Member shall be established by a special resolution passed at a meeting of the members of the Club or by unanimous resolution of the Directors of the Club.   Different rights, obligations and duration of membership of Honorary Members may be established for different Honorary Members.  A Junior or Senior Member may also be named as an Honorary Member and shall be entitled to exercise separately the rights and obligations of such categories of membership.
7. Voting – Each Junior and Senior Member in good standing shall be entitled to one vote at meetings of the Club provided always that a Junior Member’s vote may only be exercised by the Junior Member’s parent or legally appointed guardian. A parent or legally appointed guardian of more than one Junior Member may vote each Junior Member’s vote separately and, in the event such parent or legally appointed guardian is also a Senior Member, may vote his/her own vote separately.  Honorary Members shall not be entitled to vote at meetings of the Club, but may be elected as a Director or Office of the Club and may exercise a vote in such capacity.
8. Every member of the Society must uphold the constitution and comply with these By-Laws.
9. Dues – Annual dues for membership and other levies and the dates for the payment thereof may be determined from time to time by ordinary resolution of the Directors of the Club. Annual dues and other levies may vary between membership categories.  The determination of annual dues and other levies shall be based upon the concept that:
   1. general expenses of the Club shall be shared by its membership as a whole and expenses of a particular membership category shall be borne by that membership category; and
   2. a disproportionate sharing of expenses may be advantageous to the Club as a whole in order to assist, foster or promote a particular membership category.
10. Waiver of Dues or Levies – At the discretion of the Board, in special cases a member’s dues or levies may be waived or deferred, in whole or in part. Such waiver or deferral includes, but is not limited to, the establishing of schedule payments over time.
11. Exemption of Honorary Members – Honorary Members shall be exempt from dues in their capacity as Honorary Members. An Honorary Member that is also a member in some other category shall continue to pay dues as required for such category unless the terms under which the Honorary Member was elected exempt the Honorary Member from paying dues in other categories.
12. A person ceases to be a member of the Society:
    1. by delivering his or her resignation in writing to the secretary of the society or by mailing or delivering it to the address of the society;
    2. on his or her death or, in the case of a corporation, on dissolution;
    3. on being expelled; or
    4. on having been a member not in good standing for twelve (12) consecutive months.
13. (a) A member may be expelled by a special resolution of the members passed at a general(b) The notice of the special resolution for expulsion must be accompanied by a brief statement of the reasons for the proposed expulsion.

(c)The person who is subject of the proposed resolution for                     expulsion must be given an opportunity to be heard at the                     general meeting before the special resolution is put to a vote.

14. All members are in good standing except a member who has failed to pay his or her current annual membership fee, or any other subscription or debt due and owing by the member to the Society and the member is not in good standing so long as the debt remains unpaid.

Add to paragraphs 25 of the By-Laws set out in Schedule B to the Society Act the following:

25.1 Directive to Directors – Subject always to the direction of the members of the Club and without limiting the generality of the Directors’ obligations and powers in the control and operation of the affairs of the Club, the Directors shall establish and administer all matters regarding:

(a) co-ordination of field hockey for the Club;
(b) co-ordination of annual planning of field hockey for the Club;
(c) all external relations, including any other organizations, whether affiliated or not, that are involved in the use and maintenance of any facilities that can be used by the Club;
(d) promotion and publicity of field hockey for the Club;
(e) long term planning for the Club;
(f) common facility maintenance and operation;
(g) co-ordination of fund raising;
(h) counselling and monitoring of programs and activities in each section of the Club.

25.2 Fund Raising Limitation – No member may seek funding from any source without prior approval of the Directors, which approval will be granted by the Directors unless such seeking of funding is reasonably considered by the Directors to be detrimental to all or any part of the Club.

25.3 Qualifications – Directors do not have to be members of the Club.

25.3.1 Maximum Terms –
(a) No Director may serve on the Board of Directors for more than eight (8) consecutive years.

(b) No Director may hold the same Officer position on the Board of Directors for more than four (4) consecutive years.

Delete the existing paragraph 58 of the By-Laws set out in Schedule B to the Society Act and add in place therefore the following:
58. A notice may be given to a member personally, by e-mail, via a website posted announcement, or by mail to the member at the member’s registered address.